Guidelines for Presenters

Guidelines for Presenters (Special/Regular Sessions)

Presentation Outline

  1. Format:

    In-person Format only. No virtual format.

  2. Official language

    English

  3. Presentation time

    20 min total (15 min for presentation, 5 min for discussion)

  4. Restricted Activities for participants

    Please note that attendees are not permitted to capture any screens, record presentations or copy any conference materials (such as the Book of Program, abstracts, or proceedings) for distribution to others.

Prior to the conference

Presenters are required to prepare their presentation slides as below:

  1. Format

    Microsoft Office PowerPoint (.pptx); We don’t have any presentation templates.

  2. Aspect ratio

    16:9 (recommended) or 4:3

  3. Size of letters and numbers

    24 points or larger (recommended)

What you should prepare…

  1. Name badge

    You will receive your name card by email around May 12 and bring it with you onsite.

  2. QR code for checking-in

    Print out your QR code for check-in from your “Smart Conference” account from May 12.

  3. Proceedings

    Download the digital proceedings from your account from May 16.

  4. Laptop with HDMI port

    Please bring a laptop with an HDMI port for your presentation. If your device lacks an HDMI port, ensure you have a compatible HDMI adapter.

  5. presentation data

    A backup PDF on a USB drive for unforeseen issues.

On the Day

Checking-in
(On your first day only)		 Check-in the registration desk at the entrance of the venue using QR code. You will receive a name case and a conference bag with the book of program and Abstracts at the desk.
15 minutes
prior to your session
(during coffee break)		 Please arrive at your session room 15 minutes before the session begins (during the coffee break) and bring your laptop with you.
When you arrive at the session room, please contact staff in the room and review your slides on the screen. Our staff will connect your laptop (HDMI port required) to the selector so that your presentation can be displayed on it sooner. In your turn, please place your laptop on the podium and start your presentation.
If your laptop is not allowed to connect to the selector, please hand over your USB flash drive including your slides to the desk.
“Presenter tools” of Windows or “Keynote” of Mac can be used.
Session Starts Have a seat in the “Next Presenters’ seat”
Your presentation

Move and bring your laptop to the podium and start your presentation.
For timekeeping, staff will ring a bell as below:

  • 1st bell: 12 mins after you start a presentation
  • 2nd bell: 15 mins (End of the presentation) *move to a discussion
  • 3rd bell: 20 mins passed (end of your slot)
Discussion A chair opens the floor.
End The chair closes your presentation and return back to your seat.

In the case of no-show

If you are a no-show and don’t give a presentation during the session, we cannot issue the Certificate of Presentation to you. A pre-recorded presentation video cannot be acceptable.

The Young Investigator Awards

The award ceremony will be held at the closing ceremony on May 21. The winners will be contacted by the secretariat before the ceremony by email or will be announced on the information board near the check-in desk during the conference.

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