Presentation Guidelines

General Instructions

  • All the presentations must be prepared in English, the official language of the event.
  • Presenters must complete their registration payment in advance.
  • For presenters, please check your scheduled presentation date and time on the program page.
    • Final Program Details Prototype Demo Session Details

    Oral Presentation

    Presentation Time

    ・　Speakers are asked to prepare their presentations to match the allocated times. As the schedule of presentation
    　　sessions is tight, all presenters must be ready and on time for their presentations.

    　　Allotted times (including Q&A) are as follows:
      ・Contributed Talk: 10 minutes + 3 minutes Q&A

    Instructions

    All presenters are required to bring their own PC with presentation data. Please carefully read the following guidelines:
      File Format
      ・PowerPoint (.pptx) or PDF files are accepted.
      ・Please embed all fonts in your file to avoid formatting issues.
      ・Slides should be prepared in 16:9 aspect ratio to ensure optimal display on the conference screen.
      ・If you created your slides on a Macintosh, please bring your own Mac computer and HDMI adapter.

    Poster Presentation

    All poster presenters are kindly requested to follow the guidelines below to ensure a smooth and well-organized poster session.

    Format of the poster

    • The poster session will take place on Monday, September 29, from 12:40 – 14:10 in Hall 1 and Hall 2, running in parallel with the lunch break.
    • At the top of the poster, include the title, affiliation, and name.
    • The poster number (presentation number) will be prepared by the secretariat and affixed to the top left of the poster panel.
    • There is no specific official format. Please feel free to use any template for making the poster.

    Posting, Presentation, and Removal Times

    • The poster session will take place on Monday, September 29, from 12:40 AM – 2:10PM in Hall 1 and Hall 2, running in parallel with the lunch break.
    • Poster Setup: Please have your poster in place from 8:30 AM to 11:30 AM on September 29.
    • Poster Removal: All posters must be removed from 2:10PM to 8:30PM on the same day.
      Posters not removed by the designated removal time will be taken down and discarded by the secretariat. Thank you for your understanding.
    • Presentations: The session will begin with a 3-minute presentation by each presenter, following the order of poster numbers.
    • Slide Submission: Please upload your presentation slides to the designated folder no later than Friday, September 26, 15:00 JST. ( Please save your file using the format: Title_PresenterName.pptx)
      Presentation Data Upload
    • Poster Discussion: After your presentation, please proceed to your poster and be available to discuss your work and answer questions as needed until the end of the session.
    Posting Time

    September 29, 8:30 AM - 11:30 AM
    Presentation Time September 29, 12:40 PM – 2:10 PM
    Removal Time
    		All posters must be removed from 2:10 PM - 8:30 PM on the same day.
    Posters remaining after this time will be discarded by the organizers.

    Prototype Demo Session

    All prototype demo session presenters are kindly requested to follow the guidelines below to ensure a smooth and well-organized session.

    Instructions

    Each presenter will give a 3-minute PowerPoint presentation to present their prototype to outline the key contents in the Hall 1, 2. Please bring your laptop for the presentation. After that, a 45-minute prototype demonstration starts. All prototype demonstrations are eligible for the best demonstration award.
    The judging panel will evaluate based on their Application・Innovation・Design, and make a decision at the conference.

    For the PowerPoint presentation data, please prepare your slides and upload them to the following URL by September 26 (JST). Please save your file using the format: Title_PresenterName.pptx
    Presentation Data Upload

    Notes: Extension cords, tables and chairs can be provided, but there is a power limit of 100V, 20A. If you need a converter, please prepare it yourself.

    Schedule

    08:30〜12:00 Equipment preparation
    12:25〜12:35 Lunch preparation
    12:35〜12:50 3-minute PowerPoint presentation
    12:50〜13:00 Demonstration preparation
    13:00〜13:45 Prototype demonstration time
    13:45〜14:00 Finishing

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