Final Submission

Introduction to Final Submission

  1. The review remarks can be found in your acceptance notification email. Please take these comments and suggestions into account when preparing the final version of your paper.

  2. Your final version must be submitted through the SMART Conference. Please ensure that the metadata on the Final Submission Page, such as title, abstract and author list, is correct since this information will be included in the conference program.

  3. For all accepted submissions, at least one of the authors should register for the conference (with payment) and attend the conference to present the paper.

  4. eCopyright: IEEE will send you an email regarding the eCopyright transfer in the near future. Please follow the IEEE instruction and complete the eCopyright transfer at your earliest convenience once you receive the email.

Final Full Paper Submission Guidelines

1. Carefully revise your manuscript until the final version of your paper meets the standard of an IEEE conference paper.

2. For the final full/regular paper submission, you are required to upload your full paper, the PDF copyright file, the IEEE PDF eXpress compliance test result email, and a one-page digest PPT slide (PDF file).  >
Digest File Template
3. Please click the button below to submit your final paper:
Submit Your Final Paper
Final Paper Submission Due date: April 25, 2025 (JST)
*Edits and modifications to your submission can be made within the submission period.
*Please note: You will not receive a confirmation email upon submission.

Documents Require:

  • Final Manuscript Compliance Test: Upload your prepared final full paper (either Word file or PDF file) to the Xplore PDF eXpress (https://ieee-pdf-express.org/) with Conference ID 65431X for a PDF compliance check. Note that if you upload a Word file, it will be automatically converted into a PDF file during the check process. After completing the check process, if passed, you will receive/get a SYSTEM-GENERATED FINAL PAPER PDF file with a notification or confirmation email from Xplore PDF eXpress, which indicates that your uploaded final paper (either Word file or PDF file) has passed IEEE Xplore PDF compliance check. In the final submission, to prove that your final paper PDF compliance check is passed, please upload the text file of the notification or confirmation email from Xplore PDF eXpress. Please help convert the text email into a PDF file before uploading it.
  • Final Manuscript: Your final paper file should be PDF file only which passes the IEEE Xplore PDF compliance requirement/check. To ensure your final paper file that meets this requirement, please upload the eXpress SYSTEM-GENERATED FINAL PAPER PDF file you received after passing the PDF compliance check (see the information above about Final Manuscript Compliance Test). In addition, to ensure your paper is included in the conference proceedings and IEEE, authors MUST use the FOLLOWING Word (A4) or LaTeX template (A4) to prepare their final manuscripts! Please DO NOT make changes to the template, including PAGE MARGINS, FONTS, etc.
  • LaTex: http://ras.papercept.net/conferences/support/tex.php (LaTex template)
  • Word: http://ras.papercept.net/conferences/support/word.php (Word template)
  • Paper size: As for IEEE conferences, the paper size for submission must be A4.
  • Paper format: Two-column format in the IEEE style is required.
  • Paper Length: Regular 6-page full-length IEEE conference paper, including figures and references, with up to two extra pages and extra page charges of $110/page for a maximum of eight pages.
  • Digest File: Please prepare a one-page PowerPoint slide that summarizes your final paper and upload it with the final submission. You must only use the RCAR2025 Digest template. Please do not change the template. Keep fonts and font sizes as prepared in the template.
    • Digest File Template
  • Similarity report: IEEE recommends a 30% similarity threshold to identify submissions that should be reviewed for possible problems. We will use CrossCheck to complete the examination of the repetition rate for your submitted final full paper and will then notify you if it exceeds this threshold, as such paper may not be included in the IEEE database. Please note that for the accepted abstract/short paper that is within 2 pages, this examination is not needed since it does not enter the IEEE database and does not enter the EI search.
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