Presentation Guideline

General Information

  • All presentations must be prepared and delivered in English, the official language of the symposium.
  • Presenters must complete their registration and payment in advance. Presentations by presenters who have not completed their registration by October 12 (JST) may be removed from the program.
  • Please check your presentation date, time and room on the Program page.
  • Online presentations may be permitted, subject to approval by one of the four organizing committees, only for presenters who are unable to attend the symposium in person due to unavoidable circumstances, such as government-imposed travel restrictions.

Oral Presentation

Presentation Time

Oral Session / Organized Session: Presentation 15 minutes / Questions 5 minutes
  • The session schedule is tight. Please keep strictly to your allotted time. The session chair will signal the remaining time.
  • Please arrive at your presentation room at least 15 minutes before your session starts.
  • Report to the session chair on arrival and sit in the Next Speaker’s Seat at the front of the room.

Preparing Your Presentation

  • Presenters are requested to bring their own laptops and connect them to the HDMI cable provided at the lectern. If your laptop does not have an HDMI port, please bring your own adapter. Please also bring your laptop's AC power adapter.
  • If you would like to check the projector connection in advance, please conduct a connection test in the session room before your session begins.

Poster Presentation

Poster Size and Panel

  • Maximum poster size: A0 portrait (841 × 1189 mm). We recommend preparing your poster in A0 portrait.
  • Your panel is marked with your paper number, as listed in the program. Please post your poster on the panel with your number.
  • Please prepare your poster in English.
  • Title, authors, and affiliations should appear at the top.
  • Pushpins will be provided at the venue.

Schedule

Posting Time From the opening of the venue on 28 October to 16:00 on 28 October.
Core Time 16:00-17:00, 28 October

 • Odd-numbered papers: 16:00-16:30
 • Even-numbered papers: 16:30-17:00
 
• Presenters are requested to stand by their posters during the designated time slot and answer questions from participants.
Removal Time
 • 12:00, 29 October

Posters not removed by the end of the poster removal period will be disposed of by the Secretariat.

Online Options

Online presentations may be permitted, subject to approval by one of the four organizing committees, only for presenters who are unable to attend the symposium in person due to unavoidable circumstances, such as government-imposed travel restrictions.
  • Presenters wishing to use this option should contact the Organizing Committee in their respective country.
  • A reduced registration fee applies to participants under this online option. Please see the Registration page.

Online Venue

  • Online sessions will be held on Zoom Meetings.
  • Completing your registration payment is required to enter the online venue.
  • How to enter the online venue:
    1. Access the APISAT 2026 website and log in to your account from My Page.
    2. Open the program, select the date, and click on the session you want to join.
    3. Click “Join ZOOM”.
  • All times in the program are Japan Standard Time (JST, UTC+9). Please check your presentation time in your local time zone.
  • To help ensure sufficient Wi-Fi bandwidth, on-site participants are kindly requested to refrain from accessing Zoom unless absolutely necessary.

Online Oral Presentation

  • Your allotted time is the same as for on-site presenters.
  • Please update your Zoom application to the latest version before the symposium.
  • Please enter Zoom at least 10 minutes before your session, with your camera off and microphone muted.
  • After entering, change your display name to “Presentation Number_Name@Affiliation” (e.g. 12A05_Taro Saito @Hokkaido Univ.).
  • When it is your turn, the session chair will introduce you. Turn on your camera and microphone and share your slides using Zoom’s screen sharing function.
  • If your slides contain video or audio, please check that they play correctly through screen sharing in advance.
  • Questions and comments will be accepted from both on-site and online participants. The session chair will nominate questioners during the discussion time.
  • We recommend a stable, wired internet connection and a headset with a microphone.
  • The Secretariat cannot provide assistance with problems concerning your PC, internet connection, video or audio during the symposium. Please make sure your environment works before your session.

Online Poster Presentation

  • The Secretariat will print and post the posters of online presenters at the venue on their behalf. Please send your poster file in A0 size to the Secretariat by e-mail by October 20, 2026 (JST).
  • During the poster session core time, a Zoom meeting room will be available. Breakout rooms corresponding to each Paper ID will be prepared for online participants.
  • Presenters are requested to wait in the breakout room assigned to their Paper ID during their designated core time. On-site participants may join the breakout room using their own devices to ask questions and interact with the presenter.
  • Please note that online participants will only have access to their assigned breakout room and will not be able to view other poster presentations.
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