Presentation Guidelines

General Instructions

EAPPC-BEAMS-EML 2026 will be held in an on-site format. Please check the following instructions carefully. If you have any questions or concerns, please feel free to contact the conference secretariat.

Oral Presentation

Presentation Time

Speakers are asked to prepare their presentations to match the allocated times. As the schedule of presentation sessions is tight, all presenters must be ready and on time for their presentations. All presenters are kindly requested to arrive at their presentation room 15 minutes prior to the start of their session.

　　Allotted times (including Q&A) are as follows:
    ・Invited Talk: 30 minutes  (Presentation: 25 min., Discussion: 5 min.)
    ・Contributed Talk: 15 minutes (Presentation: 12 min., Discussion: 3 min.)

Presentation Language

All oral presentations and presentation slides must be prepared in English.

Presentation Equipment

  • Microsoft PowerPoint (Microsoft 365) will be available. Presenters are strongly encouraged to prepare their  presentations in Microsoft PowerPoint (.pptx) format. PDF format is also accepted.
  • The recommended aspect ratio for presentation slides is 4:3.
  • Please use standard fonts available in Windows 11. If non-standard fonts are used, please ensure that they are embedded in the presentation file.
  • If your presentation contains videos or animations, please confirm in advance that they operate correctly in a Windows 11 environment.
  • If you created your slides on a Macintosh, please bring your own Mac computer.
  • Please note that PCs such as Surface or Macintosh often require additional connectors. Also, make sure to bring your PC's AC adapter.

Presentation File

Please bring your presentation file on a USB flash drive.
As a backup, presenters are also encouraged to bring a PDF version of their presentation.

Poster Presentation

All poster presenters are kindly requested to follow the guidelines below to ensure a smooth and well-organized poster session.

Format of the poster

  • The size of the poster panel is 210 cm in height and 90 cm in width. Posters must be prepared within the display area of W90cm × H160 cm. Please adjust the size of your poster accordingly. Pins will be provided at the venue.
  • At the top of the poster, include the title, affiliation, and name.
  • The poster number (presentation number) will be prepared by the secretariat and affixed to the top left of the poster panel.
  • There is no specific official format. Please feel free to use any template for making the poster.
  • Posters must be prepared in English.

Posting, Presentation, and Removal Times

  • Posting: Please confirm your poster number and put up your poster yourself before the posting time.
    Pins needed for posting will be provided by the organizers.
  • Presentation Time: There will be a free discussion within the 120-minute time frame.
    Presenters are asked to be in front of their poster 10 minutes before the scheduled session start time.
  • Removal: Posters not removed by the designated removal time will be taken down and discarded by the secretariat. Thank you for your understanding.
Posting Time

Please attach your poster before the poster session begins.

Poster boards will be identified by poster numbers. Please attach your poster to the board corresponding to your assigned poster number.
Presentation Time

The poster session will be held from 13:00 to 14:30 each day.

Poster presenters are requested to stay near their posters during the poster session to discuss their work with participants.
Removal Time
Please remove your poster by 17:00 on the day of your presentation.
Any posters remaining after 17:00 may be removed and discarded by the conference staff.

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