Presentation Guidelines

General Instructions

All the presentations must be prepared in English, the official language of the event.
Presenters must complete their registration payment in advance.
For presenters, please check your scheduled presentation date and time on the program page.

Oral Presentation

Presentation Time

Speakers are asked to prepare their presentations to match the allocated times. As the schedule of presentation sessions is tight, all presenters must be ready and on time for their presentations.All presenters are kindly requested to arrive at their presentation room 15 minutes prior to the start of their session.

　　Allotted times (including Q&A) are as follows:
    ・Plenary Talk: 45 minutes 
    ・Invited Talk: 30 minutes 
    ・Contributed Talk: 15 minutes  (12 minutes Presentation + 3 minutes Q&A)

Speaker Ready Desk

All presenters are required to check in at the Speaker Ready Desk ( on the 1st floor Lobby) to upload and review their presentation files.
If you plan to give your presentation using your own computer, please indicate this during check-in.
Please carefully read the following guidelines:
    1. File Format
    ・PowerPoint (.pptx) or PDF files are accepted.
    ・Please embed all fonts in your file to avoid formatting issues.
    ・Slides should be prepared in 16:9 aspect ratio(1920 X 1080 pixels) to ensure optimal display on the conference screen.
             * Please check the resolution of images and graphs in your presentation file.
    2. Submission Deadline
    ・Bring your presentation data on a USB flash drive.
    ・Presentation files must be uploaded at least 30 mins before your scheduled session.
    ・For morning sessions, please upload your file the day before.
    3. Location
    ・The Speaker Ready Desk is located on the 1st floor lobby next to the Information Desk.
    ・Staff will be available to assist you during the conference.
    4. Technical Support
    ・All computers are equipped with Windows OS and MS PowerPoint.
    ・Those who wish to present using their own computers are kindly requested to bring an appropriate adapter if their computer does not have an HDMI output port.
    ・Please note that PCs such as Surface or Macintosh often require additional connectors. Also, make sure to bring your PC's AC adapter.
    5. Updating Files
    ・If you need to make changes, please return to the Speaker Ready Desk and resubmit your file.
    6. Slide Check
    ・Presenters are able to check their slides at the Speaker Ready Desk.

Poster Presentation

All poster presenters are kindly requested to follow the guidelines below to ensure a smooth and well-organized poster session.

Format of the poster

  • The size of the poster panel is 210 cm in height and 90 cm in width. Posters must be prepared within the display area of W90 cm × H160 cm. Please adjust the size of your poster accordingly. Pins will be provided at the venue.
  • At the top of the poster, include the title, affiliation, and name.
  • The poster number (presentation number) will be prepared by the secretariat and affixed to the top left of the poster panel.
  • There is no specific official format. Please feel free to use any template for making the poster.

Posting, Presentation, and Removal Times

  • Posting: Please confirm your poster number and put up your poster yourself before the posting time.
    Pins needed for posting will be provided by the organizers.
  • Presentation Time: There will be a free discussion within the 120-minute time frame.
    Presenters are asked to be in front of their poster 10 minutes before the scheduled session start time.
  • Removal: Posters not removed by the designated removal time will be taken down and discarded by the secretariat. Thank you for your understanding.
Posting Time

・September 28 (Mon.), 8:00 AM - 12:00 PM

・September 29 (Tue.), 8:00 AM - 12:00 PM

・September 30 (Wed.), 8:00 AM - 12:00 PM

・October 1 (Thurs), 8:00 AM - 12:00 PM

Posters should be mounted on the assigned poster board before the start of your session.
Presentation Time

・September 28 (Mon.), 4:30 PM – 6:30 PM

・September 29 (Tue.), 4:30 PM – 6:30 PM

・September 30 (Wed.), 4:00 PM – 6:00 PM

・October 1 (Thurs.), 4:30 PM – 6:30 PM
Removal Time
All posters must be removed immediately following the presentation session on each day. Any posters left after this time will be discarded. 

Poster Printing Service (Self-paid)

Participants may arrange poster printing directly with the recommended printing service provider.
Please submit your data file directly regarding poster printing requests via the button.
When submitting your request, please provide the details below.
・Size of the poster
・Date of Delivery: September 27,  2 pm - 4 pm
・Shipping address:  Toyama International Conference Center
                                       SCES2026 (Your Name, Poster Presentation Number)
                                       1-2 Ote-machi, Toyama-city, Toyama 930-0084
                                       TEL: +81-76-424-5931

Important:

Poster printing services are provided and managed by GRAP Co., Ltd.
Participants are responsible for contacting the company directly and making the necessary arrangements.
The conference organizers are not involved in the ordering, payment, printing, or delivery process.
Printing Order
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